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E-Invoice

Biltas E-Invoice Solutions

E-Invoice Solutions Integrated with ERP Systems

Make your company’s E-Invoice transition quickly and easily with Biltaş!

  • In compliance with TCC regulations
  • RA Approved
  • Integrated with ERP systems
  • Easy installation
  • Low cost

Biltaş adapts the Turkish Revenue Administration approved E-invoice solution for your business in an easy and practical way.

E-Invoice General Features

E-Invoice Application is an application created by the Revenue Administration in order to ensure the safe and healthy circulation of invoices issued in the form of electronic documents between the parties. It is a messaging infrastructure that enables the transmission of invoices issued by predefined users in UBL-TR standard and as electronic documents from the sending party to the receiving party via the specified data transfer protocol.

Taxpayers who want to issue e-Invoices can only issue invoices to recipients defined in the system. Likewise, taxpayers who want to receive e-invoices can only receive invoices from taxpayers who issue invoices through the application. Therefore, taxpayers who want to issue invoices or receive invoices must be mutually defined in the system.

What are the benefits of using e-Invoice?

The benefits of using e-Invoice can be summarized under the following headings:

  • Provides solutions for printing, mailing and archiving activities
  • Reduces printing, mailing and archiving costs
  • Minimizes delays, disputes and user errors
  • Respect for the environment

With the publication of Tax Procedure Law General Communiqué No. 397, the Electronic Invoice Application (e-Invoice Application) has been put into service. Details of the application can be found on the web address of the Revenue Administration.

According to the communiqué published by the Revenue Administration;

Users with sufficient IT capacities can use the e-Invoice Application directly through their own IT systems, provided that they provide integration in accordance with the specified standards.

The e-Invoice Portal, which was developed to enable users who do not have sufficient infrastructure to use the e-Invoice Application through integration, to benefit from the application, is a web application that contains the basic functions of the e-Invoice Application. Users who activate their user account will be able to start sending and/or receiving e-invoices by logging into the e-Invoice Portal.

According to the General Communiqué on Tax Procedure Law,
  • e-Invoice is not a new type of document and has the same legal characteristics as a paper invoice.
  • Taxpayers who are obliged to issue invoices for the sale of goods or services can issue paper invoices within the framework of general provisions, as well as e-Invoice within the framework of the conditions in this communiqué. It is not possible to issue both a paper invoice and an electronic invoice together in the same sale of goods or services. If the customer requests, it is obligatory to issue only a paper invoice within the framework of general provisions.
  • In order to ensure the healthy development of the e-Invoice application, the Presidency plans to gradually expand the application. In this respect, it has been deemed appropriate to initially allow only taxpayers with joint stock and limited liability company status to send and/or receive e-Invoices within the scope of the application.

BILTAŞ E-Invoice application supports the customization of the invoice and application response from the documents included in the UBL-TR, UBL 2.0 standard created within the scope of the electronic invoice studies carried out by the Revenue Administration;

  • The elements shown as mandatory in the UBL 2.0 standard are also used in UBL-TR.
  • Code lists have been defined for elements that need to be expressed according to a specific code list (Measure, Currency Code Lists).

According to the application made to the Revenue Administration, two different options are offered to users in e-Invoice receiving/sending transactions.

  1. BILTAŞ E-Invoice RA File Transfer module (Offline): If only “e-Invoice user account” is opened from the Revenue Administration, the invoices saved in BILTAŞ are created as e-Invoice in the desired standards, but manually uploaded to the e-Invoice portal due to not having an integration license.
  1. BILTAŞ E-Invoice RA online integration module: For our customers who apply for “e-Invoice Integration” to the Revenue Administration, sending their invoices directly from within the e-Invoice application and saving the invoices sent to them in a similar way.
General

The general operations performed in the e-Invoice module are as follows:

  • Quickly create e-Invoice drafts from invoices saved in the system,
  • Approving e-Invoice drafts,
  • Sending approved e-Invoices to the recipient manually or online,
  • Ability to query e-Invoices sent online,
  • Invoices sent by the recipient can be received manually or online,
  • International units of measurement and foreign currency can be defined.
  • Current cards can be selected for e-Invoice transactions.
  • Printing of the invoices issued to e-Invoice carriers can be prevented.
Create e-Invoice draft

e-Invoice drafting processes are common for offline and online work and the processes are as follows:

  • Create e-Invoice XML in UBL – TR standard.
  • If there is missing information while creating XML, the user is warned.
  • E-Invoices created in accordance with the UBL-TR format are approved with a financial seal certificate and validity control is performed.
  • e-Invoice XML document is passed through XSD schema control.
  • The document that passes the XSD schema check is stored in the system.
  • If desired, all steps are recorded in the system (Log)
e-Invoice submission

There are differences in the e-Invoice submission process according to offline and online operation.

  • The e-Invoice drafts, which comply with the UBL-TR format and approved with the financial seal certificate, are attached to the envelope prepared in SBDH (Standard Business Document Header) standard.
  • If there is missing information while preparing the envelope, the user will receive a warning.
  • The envelope, which is XSD schema checked and compressed with ZIP format, is stored in the system.
  • e-Invoice is sent to the receiving unit.
  • If online; it is transmitted to RA via web service.
  • If offline, it is transmitted through the file upload process on Gib’s portal.
  • Envelope If requested, all steps are recorded in the system.(Log)
e-Invoice International Code Usage
  • Currency values are generated according to “ISO 4217 Currency Codes”.
  • It is ensured that unit of measure values are created according to the codes determined in international standards.
  • International currency type matching is done for the currency types defined in the system.
  • International unit mapping is performed for all units of measurement in the system.
Other information required for e-Invoice application
  • Current information must be defined completely and correctly. Regarding this issue, a new field has been added to the current cards where those who are e-invoice current can be determined.

When the e-invoice payer parameter is checked, the following information must be entered completely in the current card.

  • Tax number
  • Country code and name
  • City code and name
  • District

In addition, printing of paper invoices to e-Invoice customers is also prevented.

  • Branch information must be complete and accurately defined.
  • Tax number
  • Country code and name
  • City code and name
  • District
Outbox (Sending Unit)

The e-Invoices sent to the receiving units integrated to the e-Invoice system and the system responses transmitted to the system can be displayed by giving date range restrictions.

All these documents are kept in the system and status query;

  • If there is online work, it is done from the center.
  • If there is offline operation, the process is executed manually by the user.
Inbox (Mailbox Unit)

E-Invoices from other sending units integrated to the e-Invoice system, system responses transmitted by the system can be viewed by giving date range restrictions. All these documents are kept in the system and status queries are made from the center.

  • If there is online work, these operations are done automatically from the center.
  • If there is offline work, the purchase invoices downloaded from the RA portal are manually uploaded through the envelope loading process.

Documents

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